A meeting of Dunholme Parish Council took place on Monday 6th November 2023 in the Jubilee Room of the Village Hall.
Present: Cllrs T Pache (Chair), P Cutter, Mrs C Forrester, MS s Keetley, K Plowman and C Seal.
Clerk: Mrs L Richardson
23/11/01 Chairman’s remarks
Flooding has been a concern to some in the village but otherwise the village has dealt well with it. The Christmas events are well underway.
23/11/02 To receive apologies and reasons for absence
Proposed Cllr Plowman, seconded Cllr Seal and agreed by all to accept reasons and apologies for absence from Cllr Lowles.
23/11/03 Disclosure of pecuniary interests
None
23/11/04 Notes of the Council Meeting held on 2nd October 2023 to be approved and signed as minutes
Proposed Cllr Seal, seconded Cllr Mrs Forrester and agreed by all to approve the notes of the last meeting and sign them as a true record of events.
23/11/05 Accounts and Finance
a. To agree on the draft budget for 2024-25 and submit to WLDC
Proposed Cllr Ms Keetley, seconded Cllr Seal and agreed by all to request a draft precept of £53,899. The Clerk will submit the paperwork to WLDC.
b. To approve the payment of accounts
Proposed Cllr Seal, seconded Cllr Mrs Forrester and agreed by all to make the following payments:-
Payee Details Gross VAT Net
Mrs B Edwards Litter Picker Salary 265.72 0.00 265.72
Mrs L Richardson Clerks Salary and expenses 835.09 0.00 835.09
SameDay Printing Christmas Market Posters 175.83 29.30 131.53
Dunholme St Chads PCC Ukulele Band – Fete 125.00 0.00 125.00
Fillingham Christmas Trees Village Christmas Tree 312.00 52.00 260.00
LALC Training Costs 90.00 15.00 75.00
Freethought Internet Website Domain 120.00 20.00 100.00
Cllr T Pache Christmas Lights 366.00 61.00 305.00
Glendale Grass Cutting Costs 429.60 71.60 358.00
23/11/06 Parish Council Building and Assets
a. To receive an update on the proposed new play area on Honeyholes Lane
The final feed back forms have been received and Plan A was decided upon with additional swings added.
Cllr Mrs Forrester will assist the Clerk in locating funding avenues for this project.
Proposed Cllr Mrs Forrester, seconded Cllr Ms Keetley that the Clerk will apply and submit applications for funding towards the cost of this project on behalf of the Parish Council.
b. To receive update regarding installation of weatherproof electrical sockets V/hall roof
The necessary work has been undertaken.
23/11/07
To discuss and take any necessary action regarding Christmas event, including the live advent calendar and the Christmas Market
The Clerk will arrange to purchase Bin bags for each stall holder and compile a housekeeping sheet for employees.
It was agreed to purchase further activities for the Parish Council stall – this will be deducted from the Christmas earmarked reserves.
23/11/08 To discuss and take any necessary action regarding internal communications
The Clerk will undertake a document regarding the expectations of Councillors.
23/11/09 Village Maintenance
a. To discuss and take any necessary action regarding village maintenance needed around the village
Proposed Cllr Seal, seconded Cllr Mrs Forrester and agreed by all:-
- Agreed to purchase dog waste bags dispensers – a budget of £100 was set.
- Agreed to order a vinyl sticker for the Kennington Close play area – a budget of £50 was set – Cllr Seal to purchase.
- The Clerk will email Glendale to request contract work be undertaken to the graveyard and Four Seasons Close.
b. To discuss and take any necessary action regarding undertaking further maintenance on Kennington Close playarea near the houses rear on Beech Close
Proposed Cllr Ms Keetley, seconded Cllr Mrs Forrester and agreed by all to accept a quote from AKO Maintenance for £500 to dig up, level off and seed the green area behind the houses on Beech House.
c. To revoke resolution made under minute reference 23/10/8e
Proposed Cllr Seal, seconded Cllr Mrs Forrester and agreed by all to revoke minute reference 23/10/8e
d. To agree to increasing the deadline to return grass cutting and village maintenance tenders to 6 weeks, instead of 3
Proposed Cllr Seal, seconded Cllr Mrs Forrester and agreed by all to increase the tender return date to 6 weeks.
23/11/10 To agree to close the meeting to Press and Public
Proposed Cllr Seal, seconded Cllr Mrs Plowman and agreed by all to close the meeting to press and public.
23/11/11 To discuss and take any necessary action regarding leases held with external bodies
Confidential