A meeting of Dunholme Parish Council took place on Monday 4th March 2024 in the Jubilee Room of the village hall.
Present: Cllrs T Pache (Chair), P Cutter, Mrs C Forrester, Ms J Guest and Ms S Keetley
Clerk: Mrs L Richardson
24/03/01
Chairman’s remarks
Welcome to the meeting. Many thanks to the Dunholme News committee who have been producing the Dunholme News for 50 years. The pond on Manor Farm has had a good cut back ready for the spring/summer months and the duck house also got a clean.
24/03/02
To receive apologies and reasons for absence
Proposed Cllr Ms Keetley, seconded Cllr Mrs Forrester and agreed by all to accept apologies and reason for absence from Cllr Seal.
24/03/03
Disclosure of pecuniary interests
None decalred
24/03/04
Notes of the Council Meeting held on 5th February 2024 to be approved and signed as minutes
Proposed Cllr Ms Keetley, seconded Cllr Mrs Forrester and agreed by all to approve the notes of the last meeting as a true record of events.
24/03/05
Accounts and Finance
a. To discuss and take any necessary action regarding the Acre Village hall Capital improvements funding
No action to take at this point in time
b. To discuss and take any necessary action regarding expenditure of the Large Village Retail Grant Scheme successful application
Proposed Cllr Ms Keetley, seconded Cllr Mrs Forrester and agreed by all to purchase the below with the funding from the large retail funding:-
Board – landscape, legs and green – 4 sets of keys
3 benches around the co op – get delivered to Tony
c. To approve the payment of accounts
Proposed Cllr Ms Guest, seconded Cllr Cutter and agreed by all to make the following payments:-
|
Carrie Forrester |
Dog Pooh Bin Signs |
60.00 |
0.00 |
60.00 |
|
|
Welton Rural Girlguiding |
PGL Donation |
240.00 |
0.00 |
240.00 |
|
|
Tony Pache |
Village Hall Keys |
49.50 |
0.00 |
49.50 |
|
|
HMRC |
HMRC PAYE Tax and NI |
1100.09 |
0.00 |
1100.09 |
|
|
AKO Maintenance LTD |
Football Field Maintenance and part |
325.24 |
0.00 |
325.24 |
|
|
Microsoft |
Email and Website Fees |
75.48 |
12.58 |
62.90 |
|
|
P Westman Landscapes Ltd |
Manor Farm Pond Maintenance |
925.00 |
0.00 |
925.00 |
|
|
LALC |
Internal Audit Fee |
312.00 |
52.00 |
260.00 |
|
|
PKF Littlejohn |
External Audit Fee |
378.00 |
63.00 |
315.00 |
|
|
Mrs B Edwards |
Litter Picker Salary |
265.92 |
0.00 |
265.92 |
|
|
Mrs L Richardson |
Clerks Salary and Expenses |
945.37 |
0.00 |
945.37 |
|
|
EE |
Broadband and Mobile phone |
49.20 |
8.20 |
41.00 |
24/03/06
Parish Council Building and Asset:-
a. To receive an update on the proposed new play area on Honeyholes Lane, including funding for the project
Awaiting outcome of funding application.
b. To discuss and take any necessary action regarding maintenance required to the village play areas
Proposed Cllr Ms Keetley, seconded Cllr Mrs Forrester and agreed by all to accept a quite from AKO Maintenance for £5848 to jet wash and repoint the village play areas.
c. To receive an update on the village hall and Bowls Club progress
Feasibility studies are taking place between the DDIBC and the village hall committee.
d. To discuss and take any necessary action regarding long term future regarding maintenance of our I.T & equipment
Deferred to the next meeting to allow the quotes to be circulated.
24/03/07
To discuss and submit any comments regarding planning applications received:-
147998 – Honeyholes Lane, Dunholme - Notification under Electricity Act 1989: Overhead Lines (Exemption) (England and Wales) Regulations 2009 - SMI/1835436 - 1no. Pole Mounted Transformer & 1no. terminal H pole – discuss and submit comments to WLDC – Proposed Cllr Ms Guest, seconded Cllr Cutter and agreed by all to submit no comments.
24/03/08
To discuss and take any necessary action regarding storage options for Parish Council assets
Proposed Cllr Ms Forrester, seconded Cllr Ms Guest and agreed by all to purchase a storage container for using as storage for the Parish Council assets. A budget of £3500 was set for the purchase and delivery of the unit. The Clerk will see if planning permission is required.
24/03/09
To discuss and take any necessary action regarding promoting recycling within the village
Proposed Cllr Ms Guest, seconded Cllr Mrs Forrester and agreed by all to investigate providing more recycling options within the village. Cllr Ms Guest will investigate the possible option available and set up a temporary recycling area within the village hall for a trial period.
24/03/10
Village Maintenance
a. To discuss and take any necessary action regarding village maintenance needed around the village
Cemetery hedge cutting – Reply with wording from Tonys google search. The hedge does not belong to the Parish Council.
Bollards – budlea overgrowing and needs cutting back - Also ask Highways. Their pear trees also need cutting back to the fence line.
Additional Parking Sign for the car park – Proposed Cllr Mrs Forrester, seconded Cllr Ms Keetley and agreed by all to purchase an overflow car park sign from Allen Signs for £116.60
b. To discuss and take any necessary action regarding hedge cutting both sides of the A46 between Scothern Lane & Lincoln Rd
The Clerk will contact County Councillor Sue Rawlins to request the hedges are cut back as soon as possible following bird nesting season.
c. To discuss and take any necessary action regarding the purchase of a metal grid to prevent debris entering the underground drainage pipe at end of the ditch next to the football pitch
Proposed Cllr Pache, seconded Cllr Ms Keetley and agreed by all to obtain quotes to make a metal grid to protect the drainage pipe.
24/03/11
To agree to close the meeting to Press and Public
Proposed Cllr Cutter, seconded Cllr Ms Guest and agreed by all to close the meeting to press and public to discuss sensitive lease information.
24/03/12
To discuss and take any necessary action regarding the DDIBC lease
Discussions took place regarding the annual rental figure. Proposed Cllr Pache, seconded Cllr Ms Keetley and agreed by all to write to the DDIBC regarding this.