A meeting of Dunholme Parish Council took place on Monday 6th February 2023 in the Jubilee Room of the Village Hall
Present: Cllrs A Pache (Chair), G Bilton, Mrs C Forrester, Mrs S Keetley, D Lowles, C Seal and J Tonks
Clerk: Mrs L Richardson
06/23/01 Chairman’s remarks
The cosy club is being appreciated by those attending the sessions.
06/23/02 To receive apologies and reasons for absence
Proposed Cllr Lowles, seconded Cllr Seal and agreed by all to accept reasons and apologies for absence from Cllrs Plowman and Cutter.
06/23/03 To receive applications for co-option onto the Parish Council
Proposed Cllr Seal, seconded Cllr Lowles and agreed by all to accept the application for co option onto the Council from Mr Tonks.
06/23/04 Disclosure of pecuniary interests
None
06/23/05 Notes of the council meeting held on 5th December 2022 to be approved and signed as minutes
Proposed Cllr Mrs Keetley, seconded Cllr Seal and agreed by all to approve the notes of the last meeting and sign them as an accurate record of the meeting.
06/23/06 Notes of the council meeting held on 9th January 2023 to be approved and signed as minutes
Proposed Cllr Mrs Keetley, seconded Cllr Seal and agreed by all to approve the notes of the last meeting and sign them as an accurate record of the meeting.
06/23/07 Administration
- To receive an update regarding the Parish Council website
Cllr Seal advised the Council that the main server of the Parish Council broke in the new year and therefore we are having to re build the website from scratch.
Cllr Seal is hoping to have the website rebuilt by the end of the new week.
The Clerk will contact the Dunholme.org host to request the transfer of the domain to us asap, delete all contact apart from a link to our current website.
- To approve adoption of the Complaints procedure following review
Proposed Cllr Lowles, seconded Cllr Bilton and agreed by all to approve the complaints procedure following review.
- To approve adoption of the Publication Scheme following review
Proposed Cllr Lowles, seconded Cllr Bilton and agreed by all to approve the Publication Scheme following review
- To approve the adoption of the co-option Policy
Proposed Cllr Lowles, seconded Cllr Bilton and agreed by all to approve and adopt the Co Option Policy.
06/23/08 Accounts and Finance
- To receive the current financial position
Deferred to a future meeting as online banking was not available
- To receive an update regarding online banking
Online banking authorising card and machine have been received this week. The Clerk and Cllr Seal are awaiting their authorising cards etc.
- To discuss and approve a quote for an Accounts software for the use of the Clerk
Proposed Cllr Bilton, seconded Cllr Lowles and agreed by all to pay £14 per month for the Quickbooks software from March 2023. This payment will be made by Direct Debit on a monthly basis.
- To discuss and take any necessary action regarding sponsorship of the village planters.
Cllr Mrs Forrester advised the Council that there is a spreadsheet with possible sponsors on it. The Clerk will complete the contact details and Cllrs Mrs Forrester and Mrs Keetley will make contact.
- To receive Internal Auditors report and take any necessary action
The internal audit was circulated to Councillors prior to the meeting.
Proposed Cllr Seal, seconded Cllr Mrs Keetley and agreed by all that the Clerk and Chairman will undertake a review of the Internal Audit and to update Councillors at the next meeting.
- To approve the payment of accounts :-
Proposed Cllr Mrs Forrester, seconded Cllr Lowles and agreed by all to make the following payments:-
Payee Details Gross VAT Net
Mrs L Richardson Clerks salary and expenses 746.71 0.00 746.71
Mrs B Edwards Litter Picker Salary 247.00 0.00 247.00
LALC Internal Audit Invoice 312.00 52.00 260.00
M D Hoyland Ltd DDIBC Maintenance 97.20 0.00 97.20
EE Broadband/Telephone Fees 49.20 8.20 41.00
B Siddown Chairmans Board 25.00 0.00 25.00
06/23/09 Parish Council Buildings and Asset
- To discuss and take any necessary action regarding the takeover of the village hall, including the accounts, booking system and users key collection etc.
Proposed Cllr Mrs Keetley, seconded Cllr Mrs Forrester and agreed by all to agree a quote of £800 to receive professional advice from Wellers Hedleys regarding the takeover of the village hall and the charitable status.
- To discuss and take any necessary action regarding the village hall windows
A quote has been received. The Council are awaiting further quotes from other suppliers.
- To receive, approve and sign the paperwork for the adoption of the Cyden Homes development green area site
Proposed Cllr Pache, seconded Cllr Seal and agreed by all to approve and sign the paperwork for the adoption of the green area on the Cyden Homes Development on Honeyholes Lane.
Both our Solicitors and Cyden Homes have agreed to the placement of play area equipment on this area.
- To receive an update regarding the installation of play area equipment at the Cyden Homes development, including acquiring funding the area
The Council are awaiting a further quote.
The Clerk reminded Councillors that the deadline for funding is 8th March 2023.
- To receive quotes for maintenance required to various play areas, including entranceways to the park and removal of mounds
Proposed Cllr Mrs Forrester, seconded Cllr Mrs Keetley and agreed by all to accept the following quotes from AKO Maintennace due to health and safety reasons and being highlighted on the annual play area inspection:-
£540 – Maintenance of the village playarea entrances
£550 – Removal of mound from Allwood Road playarea
- To receive and decide upon a quote for replacement fencing and gate to the Outdoor Bowls Area
Proposed Cllr Seal, seconded Cllr Mrs Keetley and agreed by all to accept a quote from AKO Maintenance Ltd for £1215.73 to replace the fencing and gate at the Outdoor Bowls Club.
- To discuss and take any necessary action regarding the Indoor and Outdoor bowls club: -
- Fire Alarm assessment – Proposed Cllr Pache, seconded Cllr Lowles and agreed by all to accept a quote for £5645.06 from Lindum Fire Services Limited. It was agreed to accept this quote as it is a continuation to the fire alarm already situated in the Indoor Bowls Club. Cllr Pache will confirm that this price includes a separate panel for the Village Hall.
23/02/10 Planning: -
- To discuss and submit any comments regarding applications received: -
145997 – 75 Honeyholes Lane – Planning application for new vehicular access and erection of garage for plot 130 being amendment to previously approved garage – discuss and submit comments – Proposed Cllr Lowles, seconded Cllr Seal and agreed by all to comment concerns that the 'home office and home gym' may form part of a salon type business at some point in the future. The additional vehicular traffic this may attract. Honeyholes Lane is already a busy road, the completion of the new estate is likely to add significantly to this, along with the William Farr traffic and associated child foot traffic.
- To discuss and take any necessary action regarding the Neighbourhood Plan Review
Public consultation has now taken place.
23/02/11 Village Maintenance
- To discuss and take any necessary action regarding village maintenance needed around the village
Honeyholes Lane and Lincoln Road are priority roads for maintenance.
The footpath from the village hall to SPE needs repair.
Try and get the speed awareness scheme set up again.
- To discuss and take any necessary action regarding safety concerns at Scothern Lane / A46 junction
The Clerk will contact Highways regarding the dangerous junction at Scothern Lane / A46. This junction is not lit in any way and is a hazard to motorists.
- To discuss and take any necessary action regarding maintenance required to Oak Wood Pathway
Proposed Cllr Lowles, seconded Cllr Mrs Forrester and agreed by all that Cllr Lowles will contact Baypark to see if they are able to level of the dip in the pathway and recommend the best way to clear and keep clear the footpath of the mud.
- To receive an email from a resident regarding safety concerns on Merleswen and take any necessary action
Proposed Cllr Mrs Forrester, seconded Cllr Mrs Keetley and agreed by all the Clerk will write a polite notice to the resident following resident concerns regarding damage and possible vandalism.
- To receive an email from a resident regarding an overhanging tree in Oak Wood and take any necessary action
Proposed Cllr Pache, seconded Cllr Mrs Forrester and agreed by all to ask Arborez Limited to cut the tree in question to a safe height as soon as possible.
- To discuss and take any necessary action regarding the purchase of new sign posts for the village hall area
This was deferred to a future meeting
- To receive an email from a resident regarding maintenance required to William Farr Woods pathway
The Clerk will advise the resident that this falls under the Public Footpath department at Lincolnshire County Council.
23/02/12 To agree the date of the next meeting - Monday 6th March 2023