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A meeting of Dunholme Parish Council took place on Monday 3rd October 2022 in the Jubilee Room of the Village Hall.
Present: Cllrs Pache (Chair), Mrs S Keetley, K Plowman and C Seal
Clerk: Mrs L Richardson
22/10/01 Chairman’s remarks
Remembrance was given to the passing of Her Majesty Queen Elizabeth II. Thanks were given to Cllrs Seal and Mrs Keetley for all the work and efforts they put in organising the Book of Condolence and a space for people to reflect at this time.
22/10/02 To receive and decide upon applications of co-option onto the Parish Council
Proposed Cllr Seal, seconded Cllr Mrs Keetley and agreed by all to accept the application from Carrie Forrester for co option onto the Parish Council.
22/10/03 To receive apologies and reasons for absence
22/10/04 Disclosure of pecuniary interests
None
22/10/05 Notes of the council meeting held on 5th September 2022 to be approved and signed as minutes
Proposed Cllr Mrs. Keetley, seconded Cllr Seal and agreed by all to accept the notes of the last meeting as a true record of events. Cllr Pache signed as Chair.
22/10/06 Correspondence (for information only): -
PKF Littlejohn – External Audit 31.3.22
Residents – Letters of co option
Resident – Village Maintenance
22/10/07 Administration
a. To agree the adoption of the Civility and Respect pledge
Proposed Cllr Seal, seconded Cllr Mrs. Keetley and agreed by all to approve the adoption of the Civility and Respect pledge.
b. To review the policy and procedures list and take any necessary action
c. To decide on Councilors responsible for:-
- Play areas – Cllrs Plowman and Mrs. Keetley
- Village Maintenance – Cllr Pache
This will be reviewed once new Councillors have been co-opted onto the Council.
22/10/08 Accounts and Finance
a. To receive the current financial position
Proposed Cllr Pache, seconded Cllr Seal and agreed by all to accept the current financial position.
b. To receive an update on the 2021-22 Annual Audit and take any necessary action
The external Audit report was circulated to Councillors prior to the meeting.
The report shows that the figure for fencing around Kennington Close play area was missed from the asset
Register. This needs to revised in next years (31.3.2023) audit paperwork.
Proposed Cllr Seal, seconded Cllr Mrs Keetley and agreed by all to accept the report. The Clerk was asked to add
the fencing to the asset register with immediate effect.
The Clerk reminded Councillors about the need to obtain quotes for works being proposed to be agreed on.
20:05 Cllr Plowman arrived
c. To discuss and take any necessary action regarding the 2022-23 budget
Councillors were asked to let the Clerk have project ideas/plans and budget needs within the next 2 weeks.
d. To receive an update on the online banking
This is ongoing – the Clerk requested Cllr Seal and Pache to sign the Terms and Conditions acceptance form.
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e. To approve the payment of accounts
Proposed Cllr , seconded Cllr and agreed by all to approve the following payments:-
|
Supplier |
Details |
Gross |
Vat |
Net |
|
Mrs L Richardson |
Clerks Salary and Expenses |
0.00 |
0.00 |
0.00 |
|
Mrs B Edwards |
Litterpicker Salary |
247.00 |
0.00 |
247.00 |
|
Mrs B Edwards |
Litterpicker Salary (Oct) |
247.00 |
0.00 |
247.00 |
|
Arborez |
Tree Maintenance (Oak Wood) |
2160.00 |
360.00 |
1800.00 |
|
Glendale |
Village Maintenance |
394.38 |
65.73 |
328.65 |
|
HMRC |
PAYE Tax and NI (Month 4-6) |
491.92 |
0.00 |
491.92 |
|
EE |
Broadband |
49.20 |
8.20 |
41.00 |
|
HSBC |
Bank Fees |
18.00 |
0.00 |
18.00 |
|
TalkTalk Business |
Broadband |
41.34 |
6.89 |
34.45 |
22/10/09 Parish Council Buildings and Asset
a. To receive an update regarding the development of the Village Hall complex: -
- Installation of solar panels – This was deferred to a future meeting.
- Update regarding the takeover of the village hall – Proposed Cllr Plowman, seconded Cllr Seal and agreed by all to set a working towards date of 1st April 2023 to take over the booking system and finances of the village hall.
- Discuss and take any necessary action regarding the village hall windows – Proposed Cllr Mrs Keetley, seconded Cllr Seal and agreed by all to obtain quotes for replacing some windowpanes in the village hall that require replacing.
b. To receive the annual play area inspection report and take any necessary action
Cllr Mrs Keetley is to look through the inspections and let the Clerk know what quotes need to be obtained.
c. To discuss and take any necessary action regarding the installation of the new notice board at the co-op
The Clerk is awaiting confirmation from the Co Op.
d. To discuss and take any necessary action regarding updating the Council Chairman’s board in the Jubilee Room
Proposed Cllr Mrs Keetley, seconded Cllr Pache and agreed by all to obtain quotes to update the Chairmans Noticeboard.
e. To receive an update regarding the adoption of the Cyden Homes development green area site
Cyden Homes solicitor is drawing up the relevant transfer paperwork.
f. To receive an update regarding the installation of play area equipment at the Cyden Homes development
Cllr Plowman is to look into the costs involved with an accessibility play area.
g. To discuss and take any necessary action regarding Community Spaces in the village
No discussion took place
h. To discuss and take any necessary action regarding the Indoor and Outdoor bowls club: -
- Indoor Bowls Club – Locking Thermostat Valves – It was suggested that the Indoor Bowls Club put valve covers on the radiators or over the thermostat.
- Outdoor Bowls Club – Replacement of the fencing and gate – Cllr Pache is to obtain quote to cut back some hedging and replace the external fencing to the Outdoor Bowling Green.
- Fire Alarm – Cllr Plowman is going to investigate a quote to extend the alarm system from the Indoor Bowls Club into the Village Hall.
22/10/10 Events:-
a. To discuss and take any necessary action regarding the 2022 Christmas Events – Christmas Fayre, Live Advent Calendar, best decorated house, Pre School-Christmas Wish fundraiser
Proposed by Cllr Mrs. Keetley, seconded Cllr Seal and agreed by all to undertake the below:-
- Due to time restraints the location of the event will now be held in the Village Hall, rather than the Old School Hall.
- The start time of the event will now be 2.00 to allow time for stall holders to prepare their stalls.
- A budget of £ was set for the purchase of signage.
b. To discuss and take any necessary regarding the purchase of the village Christmas tree
Proposed Cllr Plowman, seconded Cllr Seal and agreed by all to purchase a Christmas Tree from Fillingham Trees. A budget of £200 was set.
22/10/11 Planning: -
a. To discuss and submit any comments regarding applications received
None received
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b. To discuss and take any necessary action regarding the Neighbourhood Plan Review
The next meeting has been scheduled for 17th October 2022.
c. To receive an update regarding an Emergency Plan / Contacts Pack
Cllr Plowman showed an example of an emergency plan. It is hoped to have a draft for next month.
22/10/12 Village Maintenance
a. To discuss and take any necessary action regarding village maintenance needed around the village.
- Request Glendale to cut back the weeds around the DDIBC and the blue sports units.
- The Clerk will request Arborez to cut down the tree at the side of the Outdoor Bowls Green.
22/10/13 To agree the date of the next meeting
Monday 7th November 2022
22/10/14 To agree to close the meeting to press and public
Proposed Cllr Pache, seconded Cllr Seal and agreed by all to close the meeting to press and public
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******** CONFIDENTIAL ************
22/10/15 To discuss and take any necessary action regarding Lincoln Tennis Academy
A meeting took place with LTA on 27th September with Cllr Pache and Ian Newton.
Proposed Cllr Pache, seconded Cllr Seal and agreed by all to budget £1000 for legal advice regarding alterations to the lease.
22/10/16 To discuss and take any necessary action regarding Village Honours and awards
No action to take
Signed (Chairman) …………………………………………………… 7th November 2022