A meeting of Dunholme Parish Council took place on Monday 13th June 2022 in the Jubilee Room of the Village Hall.
Present: Cllrs Seal (Chair), Miss C Keetley, Mrs S Keetley, D Lowes and K Plowman
Clerk: Mrs L Richardson
Also present: One member of the public
22/06/01 Chairman’s remarks
Thanks were given for the Councillor help at the Jubilee event. It was very well received by residents.
22/06/02 To receive and decide upon applications for co-option onto the Parish Council
Proposed Cllr Seal, seconded Cllr Mrs Keetley and agreed by all to co opt Ruth Sanderson onto the Parish Council.
22/06/03 To receive apologies and reasons for absence
Proposed Cllr Lowles, seconded Cllr Mrs Keetley and agreed by all to accept apologies and reasons for absence from Cllrs Pache and Mrs Pelcot.
22/06/04 Disclosure of pecuniary interests
None
22/06/05 Notes of the annual council meeting held on 3rd May 2022 to be approved and signed as minutes
Proposed Cllr Plowman, seconded Cllr Lowles and agreed by all to sign the notes of the last meeting as a true record of events.
22/06/06 Correspondence
All included on the agenda
22/06/07 Administration
- To approve the Risk Assessment following review of the policy
This was deferred to a future meeting.
- To discuss and take any necessary action regarding the 2022 Christmas Event
Proposed Cllr Mrs. Keetley, seconded Cllr Miss Keetley and agreed by all to undertake the following actions:-
- Cllr Seal to ask the Ottewells and the Church if they would like to be involved and if we can use their facilities.
- The tables will be charged at £5 for charities, £10 for normal stalls and £30 for food stalls.
- Cllr Seal to ask the Ottewells if they have an alcohol license to sell Mulled Wine
- The Clerk will ask David Rosier if the choir is available.
- The Clerk will book the Old School Hall from 9am until 9pm
- Find where the Jubilee tables came from.
- Road closure for Holmes Lane – the Clerk will arrange.
- Set up a Teams chat for updates etc.
- The living advent calendar and best decorated calendar to go ahead.
- The Clerk will ask businesses for prizes.
- To discuss and take any necessary action regarding the Parish Council websites and archiving 2 addresses no longer needed
Proposed Cllr Seal, seconded Cllr Miss Keetley and agreed by all to remove the 2 website addresses no longer needed. The Dunholme.org website will be removed by the provider and the Clerk will advise LCC to remove the old websites no longer used.
The Parish Council will continue to pay for Dunholme.org website to signpost people to the correct address.
Cllr Seal will add Cllr Sanderson to the website.
22/06/08 Accounts and Finance
- To receive the current financial position
This was deferred to the next meeting
- To approve and sign the Annual Governance Statements for the year ended 31st March 2022, prior to submission to the external auditor
This was deferred to the next meeting
- To approve and sign the Annual Accounting Statements for the year ended 31st March 2022, prior to submission to the external auditor
- This was deferred to the next meeting
- To discuss and take any necessary action regarding the purchase of a card reader for future Parish Council events
Proposed Cllr Miss Keetley, seconded Cllr Sanderson and agreed by all to purchase a card reader from Sumup for £150 for future events. The Clerk will open a separate account for this money to be paid into ie an Events account to put money into and spend from for future events.
The Clerk and Cllr Seal will action these points.
- To discuss and take any necessary action regarding supplier of the village hall broadband
Proposed Cllr Mrs Keetley, seconded Cllr Miss Keetley and agreed by all to agree move the village hall broadband to EE for a monthly sum of £30.
Cllr Seal will arrange this.
- To approve the payment of accounts
Proposed Cllr Plowman, seconded Cllr Sanderson and agreed by all to make the following payments:-
Supplier Details Gross VAT Net
Mrs L Richardson Clerks salary and expenses 528.43 0.00 528.43
Mrs B Edwards Litter picker salary 247.00 0.00 247.00
Mrs L Richardson Reimbursement for school gifts 398.14 0.00 398.14
Cllr C Seal Jubilee Flags, gazebo and fees 202.04 0.00 202.04
Glendale April and May Grass cutting 788.76 131.46 657.30
Mrs L Richardson Reimbursement for Microsoft Office 79.99 0.00 79.99
Talk Talk Telephone/Broadband (May) 28.74 4.79 23.95
22/06/09 Parish Council Buildings and Asset
- To discuss and take any necessary action regarding the development of the Village Hall complex
Proposed Cllr Plowman, seconded Cllr Lowles and agreed by all to get a proper address for the village hall. This requires the purchase of an external post box, a budget for a post box was set of £40. The Clerk will purchase this.
Proposed Seal, seconded Cllr Mrs Keetley and agreed by all to seek tenders for the reutilisation of the village hall old bar area into a Parish Council office/secondary booking area.
Proposed Cllr Seal, seconded Cllr Mrs Keetley and agreed by all to create a Committee for the village hall complex including Cllrs Pache, Seal, Miss Keetley, Mrs Keetley, Lowles and Plowman. The Clerk will contact LALC to see what legal requirements are needed for a sub committee.
- To discuss and take relevant action to make the Council more sustainable and climate friendly including the potential addition of solar panels to the Village Hall and Indoor Bowls complex
Proposed Cllr Seal, seconded Cllr Plowman and agreed by all to obtain quotes for solar panels for the village hall / DDIBC roof to see if the project would be viable. Cllr Plowman and the Clerk will obtain further information on this.
- To receive an update regarding the purchase a flagpole for the village
The Clerk will obtain further quotes.
22/06/10 Planning: -
- To discuss and take any necessary action regarding the Neighbourhood Plan Review
Luke Brown is obtaining more funding for the Parish Council.
- To receive an email requesting support for a brown tourism sign to Skylark Homes and Monks Wood and take any necessary action
Proposed Cllr Mrs Keetley, seconded Cllr Plowman and agreed by all support the request for brown tourism signs for Skylark Homes and Monks Wood.
- To receive an update regarding an Emergency Plan / Contacts Pack
No further update to minute
22/06/11 Village Maintenance
- To discuss and take any necessary action regarding village maintenance needed around the village
No further maintenance was notified.
- To discuss and take any necessary action regarding an email from a resident regarding buses in the village
Proposed Cllr Mrs Keetley, seconded Cllr Plowman and agreed by all to contact the local bus service to see if there is a possibility of a later bus from Lincoln to the village.
- To discuss and take any necessary action regarding an email from a resident regarding maintenance required to village roads
Proposed Cllr Seal, seconded Cllr Plowman and agreed by all for the Clerk to contact Highways regarding the various roads in the village requiring maintenance
- To discuss and take any necessary action regarding the damage to the football goal posts, and use of the field by the football clubs
Proposed Cllr Mrs Keetley, seconded Cllr Lowles and agreed by all that Cllrs Seal and Lowles will have a meeting with the Welton Football club.
- To discuss and take any necessary action regarding the purchase of a duck house for the Honeyholes Lane water way and “duck crossing” signs for various locations in the village
Proposed Cllr Mrs Keetley, seconded Cllr Lowles and agreed by all to purchase a duck house for the Honeyholes Lane water area. The Clerk will request Cyden Homes pay for half of the cost, if not the Parish Council will pay the cost.
- To receive and decide upon quotes for the 2022-23 grass cutting and village maintenance contracts
Proposed Cllr Plowman, seconded Cllr Mrs Keetley and agreed by all to accept the tenders from Glendale.
22/06/12 To agree the date of the next meeting – Monday 4th July 2022
Signed (Chairman) ……………………………………. 4th July 2022
A special meeting of Dunholme Parish Council took place on Wednesday 29th June 2022 in the Jubilee Room of the Village Hall.
Present: Cllrs A Pache (Chair), C Seal, D Lowles and Mrs S Keetley
Clerk: Mrs L Richardson
22/06/13 To approve and sign the Annual Governance Statements for the year ended 31st March 2022, prior to submission to the external auditor
Proposed Cllr Seal, seconded Cllr Mrs Keetley and agreed by all to approve the Annual Governance Statements for the year ended 31st March 2022. These were signed by the Chairman and Clerk/RFO.
22/06/14 To approve and sign the Annual Accounting Statements for the year ended 31st March 2022, prior to submission to the external auditor
Proposed Cllr Seal, seconded Cllr Lowles and agreed by all to approve the Annual Accounting Statements for the year ended 31st March 2022. These were signed by the Chairman and Clerk/RFO.
22/06/05 To approve accounts for payment
Proposed Cllr Mrs Keetley, seconded Cllr Seal and agreed by all to make the following payment:-
Supplier Details Gross VAT Net
Noticeboard Co. Ltd Whats On Noticeboard 1020.00 170.00 850.00
Lincolnshire County Council Speed Sign Posts 600.00 0.00 600.00
Home & Garden Improvement Play Area Maintenance 603.88 0.00 603.88
Signed (Chairman) ……………………………………. 4th July 2022