A meeting of Dunholme Parish Council took place on Monday 6th December 2021 in the Jubilee Room of the Village Hall.
Present: Cllrs T Pache (Chair), Miss C Keetley, Mrs S Keetley, K Plowman, N Rodgers, and C Seal
Clerk: Mrs L Richardson
21/12/01 Chairman’s remarks
The Chairman welcomed everyone to the last meeting of 2021. He thanked Councillors Miss C and Mrs S Keetley for their help in organising what was a very successful Christmas market and tree lighting event.
21/12/02 To receive applications for co-option onto the Parish Council
Proposed Cllr Seal, seconded Cllr Mrs Keetley and agreed by all to co-opt Keith Plowman onto the Parish Council.
21/12/03 To receive apologies and reasons for absence.
Proposed Cllr Mrs Keetley, seconded Cllr Rodgers and agreed by all to accept apologies and reasons for absence from Cllrs Newton and Mrs Pelcot.
21/12/04 Disclosure of pecuniary interests
None
21/12/05 Notes of the meeting held on 1st November 2021 to be approved and signed as minutes.
Proposed Cllr Seal, seconded Cllr Mrs. Keetley and agreed by all to accept the notes of the last meeting and sign them as a true record of events.
21/12/06
Correspondence (for information only): -
- LALC Weekly Clerks newsletters
- Resident Maintenance required to Paynell
- Resident Maintenance required to overgrown shrubs in Kennington Close play area
- Resident Feedback on Neighbourhood Plan survey
- Residents Request to join live advent calendar
- LCC Confirmation of road closure for the mini-Christmas market
21/12/07
Accounts and Finance
a) To receive an up-to-date financial statement
Deferred to a future meeting as the recording system on the accounts is currently being reworked.
Agreed by all to move the roof maintenance reserves to the village hall improvement fund reserves.
b) To approve the draft budget and precept request for 2022-23
Proposed Cllr Rodgers, seconded Cllr Seal and agreed by all to approve the draft budget and request a draft precept demand of £49,358.
c) To receive an update on the Parish Council banking switch
The application has been submitted and is going through initial checks.
Proposed Cllr Pache, seconded Cllr Rodgers and agreed by all to ensure the account comes with a debit card to make agreed payments with where urgent payment is needed or cheques cant be used.
d) To agree a limit to make payments in-between meetings and make the necessary amendment to the financial
Proposed Cllr Rodgers, seconded Cllr Seal and agreed by all that expected expenditure can be made bi weekly.
e) To receive and decide upon an application for a donation towards the grass cutting costs of St Chads Church
Proposed Rodgers, seconded Cllr Mrs Keetley and agreed by all to give a £500 donation to St Chads Church towards their grass cutting costs.
f) To approve the payment of accounts
Proposed Cllr Rodgers, seconded Cllr Seal and agreed by all to make the following payments:-
Supplier Details Gross VAT Net
GBSG Annual running and maintenance 228.00 38.00 190.00
Welton Parish Council Play Area Inspections 120.00 0.00 120.00
Rose Farms Christmas Tree 216.00 36.00 180.00
GBSG Additional CCTV 3401.00 566.83 2834.17
Luke Brown Neighbourhood Plan Costs 1600.00 0.00 1600.00
Ceylan Azis Sports Unit Cleaning 468.00 0.00 468.00
EC Building Sports Unit Maintenance 70.00 0.00 70.00
Royal British Legion Remembrance Wreaths 30.00 0.00 30.00
Mrs L Richardson Clerks salary and expenses 611.87 0.00 611.87
Mrs B Edwards Litter picker salary 231.66 0.00 231.66
St Chads PCC Financial Donation 500.00 0.00 500.00
21/12/08
Parish Council Buildings and Assets
a) To discuss and take any necessary action regarding maintenance issues identified in and around the Indoor Bowls Club facility.
Proposed Cllr Rodgers, seconded Cllr Mr Keetley and agreed by all to obtain quotes for the replacement of some glass/windows within the DDIBC.
b) To discuss and take any necessary action regarding the purchase of a duck island for the Manor Farm Pond.
Proposed Cllr Rodgers, seconded Cllr Mrs Keetley and agreed by all to purchase a duck house for the Manor Farm Pond from Buttercup Farms for the sum of £511.66
c) To receive and decide upon quotes for the purchase of a new Council laptop
Proposed Cllr Seal, seconded by Cllr Rodger and agreed by all to purchase a new laptop for the Clerk up to a budget of £350.
d) To discuss and take any necessary action regarding the purchase of a Village News / What’s Going On noticeboard for the village.
Proposed Cllr Mrs Keetley, seconded Cllr Miss Keetley and agreed by all to obtain quotes the purchase of a village events noticeboard.
21/12/09
Planning
a) To discuss and take any necessary action regarding the Neighbourhood Plan Review
Cllr Pache reported that the Neighbourhood Plan review was now live – Cllr Seal is to put the link on the website, distribution boxes are in the Co op and Bowls Club.
b) To discuss and submit comments to WLDC regarding planning applications received:-
144035 – Lincoln Road / Honeyholes Lane – Planning application for variation of condition 11 of planning permission 134370 granted 3rd November 2017 re: reconfiguration and update of the phasing plan – Proposed Cllr Rodgers, seconded Cllr Seal and agreed by all to submit no comments.
21/12/10
Council Functions
a) To receive an update regarding the 2021 Christmas event and the future of a similar 2022 event
Proposed Cllr Mrs Keetley, seconded Cllr Miss Keetley and agreed by all that the Christmas market and tree lighting event should take place again next year. A provisional date of 26th November 2022 was decided on, 14.00 until 18.00 for the market and 18.30 for the Christmas tree lighting.
£113.11 was raised for the Air Ambulance
2) To discuss and take any necessary action regarding The Queens Green Canopy.
Cllr Seal will order the colour and wildlife packs of trees.
21/12/11
Village Maintenance
a) To discuss and take any necessary action regarding village maintenance needed around the village.
The Clerk will contact Highways regarding the flooding on the corner or Lincoln Road/Ryland Road
b) To discuss and take any necessary action regarding road safety measures throughout the village.
Cllr Rodgers requested that further 30mph signs be ordered from the Lincolnshire Road Safety Partnership
c) To discuss and take any necessary action regarding the need for a pedestrian crossing outside St Chads primary
Proposed Cllr Plowman, seconded Cllr Rodgers and agreed by all that the Clerk will contact Highways to support a zebra crossing outside of St Chads Primary School and see what action can be taken.
d) To receive an email from a resident regarding maintenance due to Paynell and take any necessary action.
There are potholes on Paynell that need filling – the Clerk has advised the resident to report these on Fix My Street.
21/12/12
To agree the date of the next meeting
Monday 10th January 2022 at 7.30pm
21/12/13
To agree to close the meeting to press and public to discuss sensitive information.
Proposed Cllr Rodgers, seconded Cllr Seal and agreed by all to close the meeting to press and public to discuss sensitive matters.
21/12/14
To discuss and take any necessary action relating to 3rd party leases held with the Parish Council.
No update to give.