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2020 October

A meeting of Dunholme Parish Council was held remotely on Monday 19th October 2020 at 7.30PM.

 

Present:               

Cllrs A. Pache (Chair), Miss C Keeltey, Mrs S Keetley, Mrs C Pelcot and N Rodgers.

 

Also present:     

1 member of the public

 

Clerk:                  

Mrs L Richardson

 

20/10/01             

Chairmans remarks

The chairman welcomed everyone to the meeting and said he was saddened to see the comments in the Dunholme News regarding the work undertaken by the pond.

 

20/10/02             

To receive apologies and reasons for absence

Proposed Cllr Pache, seconded Cllr Mrs Pelcot and agreed by to accept reasons and apologies for absence from Cllr Newton and Cllr Seal.

 

20/10/03             

Disclosure of pecuniary interests

None declared

 

20/10/04             

Notes of the meeting held on 6th August 2020 to be approved and signed as minutes

Proposed Cllr Rodgers, seconded Cllr Mrs Pelcot and agreed by all to sign the notes of the last meeting as a true record of events.

 

20/10/05             

Clerks updates

All update included in the agenda.

 

20/10/06             

Accounts and Finance

a) To receive an update on the 2019-20 Annual Audit

No update to minutes.

 

b) To agree to use online banking and review current banking

Proposed Cllr Rodgers, seconded Cllr Mrs Pelcot and agreed by all to review the current bank mandates.

Old Councilors are to be removed and current standing Councilors will be added – due to ongoing issues with HSBC, the Council agreed to move the account to Lloyds following the clearance of drawn cheques.

Cllrs Pache and Rodgers will be added as signatories to the Santander accounts and bond to allow the money to be moved to the cheque account.

 

c) To discuss and approve the draft 2021-22 budget for submission to WLDC

Proposed Cllr Mrs Pelcot, seconded Cllr Mrs Keetley and agreed by all to accept the draft 2021-22 budget and request an estimated precept figure of £44,871

 

d) To approve the purchase of a Remembrance wreath

Propose Cllr Mrs Keetley, seconded Cllr Rodgers and agreed by all to donate £30 to the Royal British Legion for the purchase of a remembrance wreath.

 

e) To approve the Clerks annual salary increase in line with National guidelines

Proposed Cllr Mrs Keetley, seconded Cllr Rodgers an agreed by all to increase the Clerks salary in line with the national increase guidelines.

 

f) To approve the payment of accounts:

Proposed Cllr Rodgers, seconded Cllr Mrs Keetley and agreed by all to make the following payments:

Supplier                                Details                                                  Gross                    VAT                        Net

September Payments

Mrs L Richardson                   Clerks Salary and Expenses                       672.73                   0.00                   672.73

Westman Landscapes           Manor Farm Pond Maintenance                 1975.00                   0.00                 1975.00

Welton Parish Council           Speed Sign Relocation                                20.00                   0.00                     20.00

Mrs B Edwards                     Litter Picker Salary                                   397.20                   0.00                   397.20

RoSPA                                Annual Playarea Inspection                       227.40                  37.90                  189.50

e.on                                   Electricity Charges                                    26.94                    1.28                     25.66              

October Payments

James Heath Electrical          Outdoor Bowls Maintenance                        55.00                    0.00                      55.00

Welton Football Cub            Fees Reimbursement                                 200.00                    0.00                    200.00

Mrs L Richardson                 Clerks Salary an Expenses                            631.91                    0.00                    631.91

Mrs B Edwards                    Litter Picker Salary                                      359.35                   0.00                    359.35

L.J. Services Ltd                  Pavillion Toilet Repairs                                  65.00                    0.00                      65.00

e.on                                  Electricity Charges                                        8.79                     0.42                       8.37

JDB Refurbishments Ltd        Roof Repairs                                         55197.56               9199.59                 45997.97

 

20/10/07             

Parish Council Buildings and Assets

a) To discuss and take any necessary action regarding the maintenance required to the DDIBC and village hall roof

Proposed Cllr Pache, seconded Cllr Rodgers and agreed by all to instruct an architect to work on behalf of the Council to ensure that the new roof meets to necessary standards.  A quote from Core architects was approved.

 

b) To discuss and take any necessary action regarding the 2020-21 hire fees of the sports units, toilets and football pitch

Proposed Cllr Mrs Pelcot, seconded Cllr Mrs  Keetley and agreed by all to keep the fees the same as previous years.  The Clerk will send out the necessary paperwork, including a section regarding covid-19 cleaning requirements.

 

c) To receive a request for the Lincoln Tennis Academy to use a changing room at the sports pavilions and decide upon any rental fees

Proposed Cllr Mrs Pelcot, seconded Cllr Rodgers and agreed by all to charge £8 per day for the use of the units to cover cleaning requirements and amenities.  This would be on a 3-month trial.  The Clerk will advise LTA.

 

d) To receive a request from Lincoln Tennis Academy for access to the village hall wi-fi and decide upon any rental fees

Proposed Cllr Rodgers, seconded Cllr Mrs Keetley and agreed by all to charge LTA £16.34 per month for use of the wi fi.

 

e) To review and receive an update on the current leases held between the Parish Council and 3rd parties

Deferred to next months meeting.

 

f) To discuss and take any necessary action regarding the work undertaken and outstanding account with Airco

Defer to next months meeting

 

20/10/08             

Planning:-

a) To discuss and submit and comments regarding the following planning application:-

141640 – 18 Kennington Close – Planning application for extension and conversion of garage to annexe – discuss and submit comments to WLDC – No comments to submit.

140156 – The Old School Hall – Planning application for extension and alterations to existing community centre, including the removal of the portable timber frame building, and construction of proposed community room with toilets, offices and staff facilities – discuss and submit comments to WLDC – Proposed Cllr Rodgers, seconded Cllr Pache and agreed by to submit the same comments as the previous application as very little has changed.

 

b) To receive an email from a resident regarding Anti-Social behaviour in the village and take any necessary action.

Proposed Cllr Mrs Keeltey, seconded Cllr Rodgers and agreed by all that the residents have the Council support in their actions to assist with the Anti Social behaviour encountered.

 

20/10/09             

Administration:-

a) To discuss and take any necessary action regarding the use of Parish Council emails and the launch of the new website

The Clerk will contact Cllr Seal to get the emails and new website accessed and made live to the public.          This is now an urgent matter.

 

b) To review and agree the Covid-19 risk assessment of use of the sports pavilion for users

Deferred to next months meeting

 

c) To discuss and take any necessary action regarding the annual Christmas event

Proposed Cllr Mrs Keetley, seconded Cllr Miss Keetley and agreed by all to arrange the following events:

  • A facebook live Christmas tree light switch on.
  • A budget of £250 was agreed for the purchase of a tree and associated costs.
  • A live house advent calendar
  • A best decorated house competition
  • Cllr Mrs Keetley and the Clerk agreed to work together to make the necessary arrangements.
  • It was agreed by all to move the tree electricity supply to EDF as they provide a cheaper service.

 

d) To agree on a working group to review the play area inspection report and take any necessary action

Cllr Mrs Pelcot agreed to work alongside Cllr Pache and the Clerk to maintain and improve the play areas.

 

20/10/10             

Village Maintenance

a) To approve the purchase of a new goalpost arm for the damaged goal

Proposed Cllr Rodgers, seconded Cllr Pache and agreed by all to purchase new goalpost arm for the damaged arm.

b) To receive an update regarding the painting of the village planters

Cllr Miss Keetley hopes to have these finished by the end of November.

c) To approve the 2020-21 village maintenance and grass cutting schedules to send out to tender

Proposed Cllr Rodgers, seconded Cllr Mrs Pelcot and agreed by all to approve the contracts and send out to tender.

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