A meeting of Dunholme Parish Council was held remotely on Monday 19th October 2020 at 7.30PM.
Cllrs A. Pache (Chair), Miss C Keeltey, Mrs S Keetley, Mrs C Pelcot and N Rodgers.
1 member of the public
Mrs L Richardson
The chairman welcomed everyone to the meeting and said he was saddened to see the comments in the Dunholme News regarding the work undertaken by the pond.
To receive apologies and reasons for absence
Proposed Cllr Pache, seconded Cllr Mrs Pelcot and agreed by to accept reasons and apologies for absence from Cllr Newton and Cllr Seal.
Disclosure of pecuniary interests
Notes of the meeting held on 6th August 2020 to be approved and signed as minutes
Proposed Cllr Rodgers, seconded Cllr Mrs Pelcot and agreed by all to sign the notes of the last meeting as a true record of events.
All update included in the agenda.
Accounts and Finance
a) To receive an update on the 2019-20 Annual Audit
No update to minutes.
b) To agree to use online banking and review current banking
Proposed Cllr Rodgers, seconded Cllr Mrs Pelcot and agreed by all to review the current bank mandates.
Old Councilors are to be removed and current standing Councilors will be added – due to ongoing issues with HSBC, the Council agreed to move the account to Lloyds following the clearance of drawn cheques.
Cllrs Pache and Rodgers will be added as signatories to the Santander accounts and bond to allow the money to be moved to the cheque account.
c) To discuss and approve the draft 2021-22 budget for submission to WLDC
Proposed Cllr Mrs Pelcot, seconded Cllr Mrs Keetley and agreed by all to accept the draft 2021-22 budget and request an estimated precept figure of £44,871
d) To approve the purchase of a Remembrance wreath
Propose Cllr Mrs Keetley, seconded Cllr Rodgers and agreed by all to donate £30 to the Royal British Legion for the purchase of a remembrance wreath.
e) To approve the Clerks annual salary increase in line with National guidelines
Proposed Cllr Mrs Keetley, seconded Cllr Rodgers an agreed by all to increase the Clerks salary in line with the national increase guidelines.
f) To approve the payment of accounts:
Proposed Cllr Rodgers, seconded Cllr Mrs Keetley and agreed by all to make the following payments:
Supplier Details Gross VAT Net
Mrs L Richardson Clerks Salary and Expenses 672.73 0.00 672.73
Westman Landscapes Manor Farm Pond Maintenance 1975.00 0.00 1975.00
Welton Parish Council Speed Sign Relocation 20.00 0.00 20.00
Mrs B Edwards Litter Picker Salary 397.20 0.00 397.20
RoSPA Annual Playarea Inspection 227.40 37.90 189.50
e.on Electricity Charges 26.94 1.28 25.66
James Heath Electrical Outdoor Bowls Maintenance 55.00 0.00 55.00
Welton Football Cub Fees Reimbursement 200.00 0.00 200.00
Mrs L Richardson Clerks Salary an Expenses 631.91 0.00 631.91
Mrs B Edwards Litter Picker Salary 359.35 0.00 359.35
L.J. Services Ltd Pavillion Toilet Repairs 65.00 0.00 65.00
e.on Electricity Charges 8.79 0.42 8.37
JDB Refurbishments Ltd Roof Repairs 55197.56 9199.59 45997.97
Parish Council Buildings and Assets
a) To discuss and take any necessary action regarding the maintenance required to the DDIBC and village hall roof
Proposed Cllr Pache, seconded Cllr Rodgers and agreed by all to instruct an architect to work on behalf of the Council to ensure that the new roof meets to necessary standards. A quote from Core architects was approved.
b) To discuss and take any necessary action regarding the 2020-21 hire fees of the sports units, toilets and football pitch
Proposed Cllr Mrs Pelcot, seconded Cllr Mrs Keetley and agreed by all to keep the fees the same as previous years. The Clerk will send out the necessary paperwork, including a section regarding covid-19 cleaning requirements.
c) To receive a request for the Lincoln Tennis Academy to use a changing room at the sports pavilions and decide upon any rental fees
Proposed Cllr Mrs Pelcot, seconded Cllr Rodgers and agreed by all to charge £8 per day for the use of the units to cover cleaning requirements and amenities. This would be on a 3-month trial. The Clerk will advise LTA.
d) To receive a request from Lincoln Tennis Academy for access to the village hall wi-fi and decide upon any rental fees
Proposed Cllr Rodgers, seconded Cllr Mrs Keetley and agreed by all to charge LTA £16.34 per month for use of the wi fi.
e) To review and receive an update on the current leases held between the Parish Council and 3rd parties
Deferred to next months meeting.
f) To discuss and take any necessary action regarding the work undertaken and outstanding account with Airco
Defer to next months meeting
a) To discuss and submit and comments regarding the following planning application:-
141640 – 18 Kennington Close – Planning application for extension and conversion of garage to annexe – discuss and submit comments to WLDC – No comments to submit.
140156 – The Old School Hall – Planning application for extension and alterations to existing community centre, including the removal of the portable timber frame building, and construction of proposed community room with toilets, offices and staff facilities – discuss and submit comments to WLDC – Proposed Cllr Rodgers, seconded Cllr Pache and agreed by to submit the same comments as the previous application as very little has changed.
b) To receive an email from a resident regarding Anti-Social behaviour in the village and take any necessary action.
Proposed Cllr Mrs Keeltey, seconded Cllr Rodgers and agreed by all that the residents have the Council support in their actions to assist with the Anti Social behaviour encountered.
a) To discuss and take any necessary action regarding the use of Parish Council emails and the launch of the new website
The Clerk will contact Cllr Seal to get the emails and new website accessed and made live to the public. This is now an urgent matter.
b) To review and agree the Covid-19 risk assessment of use of the sports pavilion for users
Deferred to next months meeting
c) To discuss and take any necessary action regarding the annual Christmas event
Proposed Cllr Mrs Keetley, seconded Cllr Miss Keetley and agreed by all to arrange the following events:
- A facebook live Christmas tree light switch on.
- A budget of £250 was agreed for the purchase of a tree and associated costs.
- A live house advent calendar
- A best decorated house competition
- Cllr Mrs Keetley and the Clerk agreed to work together to make the necessary arrangements.
- It was agreed by all to move the tree electricity supply to EDF as they provide a cheaper service.
d) To agree on a working group to review the play area inspection report and take any necessary action
Cllr Mrs Pelcot agreed to work alongside Cllr Pache and the Clerk to maintain and improve the play areas.
a) To approve the purchase of a new goalpost arm for the damaged goal
Proposed Cllr Rodgers, seconded Cllr Pache and agreed by all to purchase new goalpost arm for the damaged arm.
b) To receive an update regarding the painting of the village planters
Cllr Miss Keetley hopes to have these finished by the end of November.
c) To approve the 2020-21 village maintenance and grass cutting schedules to send out to tender
Proposed Cllr Rodgers, seconded Cllr Mrs Pelcot and agreed by all to approve the contracts and send out to tender.