A meeting of Dunholme Parish Council took place on Monday 3rd March 2020 in the Jubilee Room of the Village Hall.
Cllrs T Pache (Chair), Miss C Keetley, Mrs S Keetley, Mrs M Murphy, N Rodgers and C Seal
2 members of the public
Mrs L Richardson
Cllr Sawhney has resigned from the Parish Council.
Welcome back to Cllr Mrs Mandy Murphy
Airco are not returning calls or messages to arrange a final site visit of the DDIBC roof damage.
GBSG are looking at pictures of the damage done to the DDIBC and the Council are awaiting a response.
To receive and decide upon applications for co-option onto the Council
To receive apologies and reasons for absence
Proposed Cllr Rodgers, seconded Cllr Seal and agreed by all to accept apologies and reasons for absence from Cllr Mrs Pelcot.
Disclosure of pecuniary interests
Cllr Seal declared an interest agenda item 4b.
Notes of the meeting held on 3rd February 2020 to be approved and signed as minutes
Proposed Cllr Rodgers, seconded Cllr Seal and agreed by all to approve the notes of the last meeting as a true record of events. These were signed by the Chair.
To receive reports from representatives on outside bodies (e.g. Police/LCC/WLDC)
Best Kept Village is no longer running.
Dunholme Village Hall have requested permission to change the entrance and existing bar area. It was agreed by all that the Village Hall can look into these changes and the cost implications.
DDIBC matters have been reported by the Chairman.
a) To discuss and take any necessary action regarding the payment of the village website
This was deferred to a future meeting to discuss the future of this website.
b) To receive and decide upon a donation request application from Dunholme/Welton Guides
Proposed Cllr Miss Keetley, seconded Cllr Mrs Murphy and agreed by all to grant £250 to the 2nd Welton Guides who provide Guide services to Welton and Dunholme.
c) To approve the payment of accounts
Proposed Cllr Seal, seconded Cllr Mrs Murphy and agreed by all to make the following payments:-
Payee Detail Gross VAT Net
Ky Ly Salary and expenses 98.52 0.00 98.52
Mrs L Richardson Salary and expenses 622.57 0.00 622.57
Welton Parish Council Speed Sign Relocation 30.00 0.00 30.00
Playdays Play Equipment 3270.00 545.00 2725.00
2nd Welton Guides Grant 250.00 0.00 250.00
All on the agenda
To discuss and take any necessary action regarding the Annual Parish Meeting
Proposed Cllr Rodgers, seconded Cllr Mrs Keetley ad agreed by all that the following:-
The meeting will be held on Monday 6th April 2020 at 8pm.
Refreshments will be purchased up to a budget of £30
A winner of the Annual Community Awards was selected and a budget of £30 was set for the prize.
To receive the observations of the Planning Committee on submitted applications and take any action required: -
140156 – The Old School, 8 Market Rasen Road – Planning application for extension and alterations to existing community centre, including the removal of the portable timber frame building and construction of proposed community room with toilets, offices and staff facilities – undergoing public consultation.
140559 – 22 Watery Lane – Planning application for single store rear extension – No comments to submit.
140558 – 28 Lincoln Road – Planning application for single storey rear extension to form garden room and replace existing conservatory – No comments to submit.
Parish Council Buildings and Assets
a) To discuss and take any necessary action regarding maintenance due to the DDIBC and Village Hall roof
Funding applications are being submitted for around 50% of the costs involved.
Cllrs Pache and Rodgers continue to look into quotes as well as temporary protection for the roof.
b) To receive and sign the new DDIBC lease
Proposed Cllr Rodgers, seconded Cllr Mrs Murphy and agreed by all to sign the new lease. Cllrs Pache and Rodgers signed the lease and Cllr Mrs Murphy witnessed the signatures.
b) To discuss and take any necessary action regarding insurance of the inflatable tennis dome for reimbursement by Lincolnshire Tennis Academy, as per lease conditions
A quote has been received for the additional premium and sent onto The Lincoln Tennis Academy. They have requested the actual wording of the insurance policy which will be sent by the Clerk.
Now that the academy is fully trading, the levy for the service charge due since September 2017 will be invoiced to the Lincoln Tennis Academy.
c) To discuss and take any necessary action regarding the purchase of a MUGA for Allwood Road play area
Cllr Mrs Keetley will look into quotes for the purchase of a MUGA for a future meeting.
a) To consider any maintenance jobs required around the village and play areas
b) To receive and decide upon tenders for the village grass cutting and village maintenance contracts
Proposed Cllr Rodgers, seconded Cllr Seal and agreed by all to accept the tenders from Glendale for the grass cutting and village maintenance contracts.
To resolve to close the meeting to press and public
Proposed Cllr Rodgers, seconded Cllr Mrs Keetley and agreed by all to close the meeting to the press and public.
To discuss and take any necessary action regarding the temporary employment of a replacement Maintenance Facilitator Manager
A temporary maintenance facilitator manager has been interviewed and employed on a temporary basis.