A meeting of Dunholme Parish Council will be held on Monday 6th February 2023 at 7:30pm in the Jubilee Room of the Village Hall.
At the start of the meeting there will be a 15-minute public forum, where residents can ask questions or give statements to the Council.
AGENDA
1. Chairman’s remarks (TP)
2. To receive apologies and reasons for absence (All)
3. To receive applications for co option onto the Parish Council
4. Disclosure of pecuniary interests (All)
5. Notes of the council meeting held on 5th December 2022 to be approved and signed as minutes (All)
6. Notes of the council meeting held on 9th January 2023 to be approved and signed as minutes (All)
7. Administration
a. To receive an update regarding the Parish Council website
b. To approve adoption of the Complaints procedure following review.
c. To approve adoption of the Publication Scheme following review.
d. To approve the adoption of the co-option Policy
8. Accounts and Finance
a. To receive the current financial position (All)
b. To receive an update regarding online banking
c. To discuss and approve a quote for an Accounts software for the use of the Clerk.
d. To discuss and take any necessary action regarding sponsorship of the village planters.
e. To receive Internal Auditors report and take any necessary action.
f. To approve the payment of accounts – (All)
Payee Details Gross VAT Net
Mrs L Richardson Clerks salary and expenses 746.71 0.00 746.71
Mrs B Edwards Litter Picker Salary 247.00 0.00 247.00
LALC Internal Audit Invoice 312.00 52.00 260.00
M D Hoyland Ltd DDIBC Maintenance 97.20 0.00 97.20
EE Broadband/Telephone Fees 49.20 8.20 41.00
Microsoft Email and website fees 71.16 11.86 59.30
9. Parish Council Buildings and Asset
a. To discuss and take any necessary action regarding the takeover of the village hall, including the accounts, booking system and users key collection etc.
b. To discuss and take any necessary action regarding the village hall windows
c. To receive, approve and sign the paperwork for the adoption of the Cyden Homes development green area site.
d. To receive an update regarding the installation of play area equipment at the Cyden Homes development, including acquiring funding the area.
e. To receive quotes for maintenance required to various play areas, including entranceways to the park and removal of mounds.
f. To receive and decide upon a quote for replacement fencing and gate to the Outdoor Bowls Area.
g. To discuss and take any necessary action regarding the Indoor and Outdoor bowls club: -
- Fire Alarm assessment
10. Planning: -
a. To discuss and submit any comments regarding applications received: -
145997 – 75 Honeyholes Lane – Planning application for new vehicular access and erection of garage for plot 130 being amendment to previously approved garage – discuss and submit comments.
b. To discuss and take any necessary action regarding the Neighbourhood Plan Review (TP/NR/CP)
11. Village Maintenance
a. To discuss and take any necessary action regarding village maintenance needed around the village.
b. To discuss and take any necessary action regarding safety concerns at Scothern Lane / A46 junction.
c. To discuss and take any necessary action regarding maintenance required to Oak Wood Pathway.
d. To receive an email from a resident regarding safety concerns on Merleswen and take any necessary action.
e. To receive an email from a resident regarding an overhanging tree in Oak Wood and take any necessary action.
f. To discuss and take any necessary action regarding the purchase of new sign posts for the village hall area.
g. To receive an email from a resident regarding g maintenance required to William Farr Woods pathway.
12. To agree the date of the next meeting